GROW – Research Institute for Oncology and Reproduction (FHML) is part of Maastricht University (UM). Your privacy is important to UM, and therefore UM treats your data with care. UM is the controller of your personal data. This privacy statement explains how UM safeguards your privacy.
This privacy statement pertains specifically to UM’s faculty introduction for all new students of Maastricht.
UM also has a general privacy statement, which you can find at www.maastrichtuniversity.nl/about-um/um-general-privacy-statement. This general privacy statement regulates the processing operations that are not specifically mentioned in this privacy statement. The general privacy statement will be referred to from time to time in this document for information purposes.
If you have a query about this privacy statement or want to know more about how UM handles personal data, or if you have a complaint, please contact:
University of Maastricht
Attn. Data protection officer
Box 616
6200 MD Maastricht
privacy@maastrichtuniversity.nl You can also contact UM’s data protection officer directly at fg@maastrichtuniversity.nl.
Within the context of the faculty introduction, UM can process the following personal data:
UM receives a large portion of the data directly from you through your registration at UM. UM acquires other information from third parties that have processed your personal data on UM’s instruction or that are legally obliged to share your personal data with UM.
Special personal data is data of a sensitive nature. For example, this can be data showing your race or ethnic origin, political views, religion or philosophy, trade union membership or sexual orientation. Data about your health, genetic data or biometric data with which you can be identified (such as a fingerprint) are also special personal data.
In the context of the faculty introduction activities, UM does not intend to process special personal data. However, it may occasionally happen, such as when you indicate that you need special facilities. UM will handle the data with care.
UM processes the above personal data for the following purpose: to enable participation in the digital platform for the faculty introduction. This includes the use of the platform. Even after the faculty introduction, the platform remains live during the academic year 2020-2021, and your data can still be processed.
UM also processes personal data (image recordings) for promotional purposes.
Whenever UM processes your personal data, it does so with a lawful basis for processing. A lawful basis for processing is the grounds for processing personal data.
UM processes your personal data for the implementation of (the introduction to) education so that students can make digital contact with one another.
Sometimes UM is legally obliged to process your personal data, such as if there is an incident involving the police. It may also be the case that UM processes your data to protect your vital interests, such as in the event of a medical emergency.
Finally, UM sometimes has a legitimate interest in processing your personal data. This is the case with photos taken and videos made during the faculty introduction. These may be used for promotional purposes. You may object to this (see also ‘Your rights’). You can make your objections known to privacy@maastrichtuniversity.nl.
UM does not keep personal data for longer than is necessary to achieve the purpose of the processing or to comply with a legal obligation. The platform will remain online during the 2020/21 academic year. Afterwards, it will go offline, and all data on the platform will be deleted.
UM has taken steps to ensure that only those persons who need to process your personal data have access to it. Your personal data will not be shared with third parties, except for those parties that enable UM to perform the activities of the faculty introduction, which may have access to personal data. UM has made written agreements with these parties about the processing and security of personal data. This includes the creator of the social platform.
Privacy legislation gives you a number of rights concerning your personal data. These rights are outlined below. The general privacy statement at www.maastrichtuniversity.nl contains more information about each of these rights and how to exercise them.
You have the right to inspect, correct and delete your personal data. You also have the right to restrict processing, to have your data transferred to another party and to object if your data is processed based on legitimate interest.
If you want to exercise one of the rights below, please contact privacy@maastrichtuniversity.nl in writing or contact the data protection officer directly at fg@maastrichtuniversity.nl.
If you have a complaint about the way UM processes your personal data, please contact UM using the contact details above. You also have the right to file a complaint to the Dutch Data Protection Authority. You can find details of how to do this on the Dutch Data Protection Authority’s website.